about mgc

1. Benefits for Residents (Owners/Tenants)

mgc

1. Inclusive decision making

  • Participate in decisioning processes and ascertain voice is heard via, MGC Intra-Mail, Discussion Forums, and Online Surveys (with real time results).
  • Residents are not necessitated to attend meetings in person, yet have the opportunity to participate and contribute to the association.

2. Efficient and time saving

  • Leverage online Move-in/ Move-out forms, property listings for Sale/Rental, eFax, eSignature of agreements/documents, Work Request creation & tracking, Facility/Amenity reservation, publishing of online Memos and procedures/practices.

3. Full transparency

  • Complete online reference to budgets, audited financials, meeting minutes and other important documents.
  • Ability to make online payments of condo fees and check account balances.

4. Flawless communication

  • Intra-mail, Discussion Forums, Work Requests and Memos assure the ability to communicate electronically with condo board, property manager and fellow residents.
  • By-laws, floor plans, procedures and memos are made available online 24x7x360.

5. Green living

  • Eliminate paper memos and paper bills delivered to the door front.
  • Leverage online documents and storage and cut down paper waste.

2. Benefits for Board Members

mgc

1. Inclusive decision making process

  • Residents are able to actively participate and contribute to board decisions via MGC mail, Discussion Forums, and online surveys.
  • Board members will not be making decisions excluding residents anymore and will be able to take a poll, capture the voice of the majority and drive resolution on various association items.

2. Substantial cost savings

  • Simplification and automation of all manual processes, eliminating non-value add redundant activities, hence reducing operational and association costs.
  • Eliminate paper documents and leverage electronic documents for board meetings.
  • Reduce attorney expenses related to collection.

3. Full transparency & flawless communication

  • Online provision of budget, audited financials, meeting minutes and other important documents, provide transparency and eliminate unnecessary gap in communication and any misunderstanding.
  • Intra-mail, Discussion Forums and Memos boosts the accessibility of board members to address popular issues.

4. Continuity of operations

  • Managing change of property managers, attorneys, auditors, management companies or board members is a breeze. All past and present records are retained, making it easy to onboard new constituents/members.

5. Keep the community green

  • Advocate and implement paperless processes within management routines.

3. Benefits for Property Manager

mgc

1. Eliminate redundant and repetitive functions

  • Discussion Forums, Intra-mail, Announcements and Memo functions help facilitate uninterrupted communication with residents/board members and streamline duplicative or manual or labor-intensive processes.

2. Substantial cost savings

  • Simplification and automation of management manual functions, eliminating non-value add redundant activities, hence reducing operational and association costs.
  • Eliminate costs from paper-based documents & leverage electronic documents for management meetings.
  • Conduct online management meetings and eliminate associated cost.

3. Full transparency & flawless communication

  • Online provision of budget, financials, meeting minutes and other important documents, provide transparency and eliminate unnecessary gap in communication and any misunderstanding.
  • Online Discussion Forums, Mail, Announcements and Memos facilitate continuity in communication with the community regardless of the location of the property manager.

4. Continuity of operations

  • Managing change of attorneys, auditors, or board members is a breeze. All past and present records are retained, making it easy to onboard new members.
  • Online access and availability of historical records makes it easy for new property managers to come up to speed.

5. Keep the community green

  • Empowered to cut down paper waste and implement digitized processes such as leveraging Electronic Fax & Electronic Signatures.

4. Benefits for Property Management Company

mgc

1. Online and automated information sharing

  • Online distribution of monthly financials, delinquent (current and past) reports.
  • Emailing of statements to residents, automation of collection with attorney and conducting end-of-year online audit saves time and drives efficiencies.

2. One-stop shop service to residents

  • Residents are able to manage all their condo activities, render monthly payments and check balances online.

3. Co-branding and promoting green service

  • Property management companies can partner with My Green Condo Inc. to co-brand and promote property management services under the green banner.
  • Eliminate unnecessary paper in the office and leverage online file storage facility.
  • Eliminate manual fax and introduce electronic signature/agreements.

4. Online processing of payables

  • Provision for online invoice approval by board members with full audit trail and retention of all invoices for historical reference.
  • Year-end audit becomes easier as all invoices are stored and accessible online.

5. Automation of move-in & move-out

  • MGC fully automates move-in/move-out and related record updates to the database with ability to track and report. No manual intervention is required.

6. Increased productivity for property managers

  • MGC helps to automate all repetitive functions and queries allowing property managers to focus on value added service and effectively manage more properties or units.
  • Substantially improves service levels to board member/residents and improves property management productivity & job satisfaction.

7. Exception based accounting Coming Soon

5. Benefits for Developer

mgc

1. Provide continuity of service

  • Provide continuity of upkeep and maintenance after transition is complete and hand-over of ownership of the building/community to residents.
  • Better system with built-in control and procedures that help board members, property manager and property management company to ensure quality service to residents.

2. Eliminate risk of bad publicity

  • Leveraging the various tools facilitates the elimination of risk of negative publicity for the developer on a project and enables a smooth transition with transparency and open communication.

3. Demonstrate commitment to green environment

  • Post transition, the developer is now empowered with techniques to demonstrate commitment to maintaining a green environment via My Green Condo.
  • Enables Developer to promote next project with good referrals from completed projects.

4. Set low condo fee

  • MGC helps to fully automate all manual processes, thus achieving substantial reduction in operating costs. This allows developer to reduce condo fees from the get-go, which in turn will help in the marketability of the units.

5. Online real time sales statistics Coming Soon

  • Online updates of sales information and customer traffic with full details by the Marketing Agent will be readily available for easy decision making.

6. Benefits for Association

1. Provide continuity of operation

  • Association will own its own system, process and records, via MGC and will be able to execute and operate like any other service organization.
  • Will experience continuity of operations irrespective of changes in property manager, board members, auditors, attorneys, residents or property management company.
  • All important service contracts, legal agreements and procedures are saved online and nothing will be lost during transition or change.
  • Association will have its own email account, customized website, and storage facility for online record retention.

2. Promote green environment

  • Advocate and lead community efforts to maintain and sustain a green environment. Make your community more marketable.
  • Cut down paper waste and implement digitized processes such as leveraging Electronic Fax & Electronic Signatures.

3. Set low condo fees

  • MGC helps to fully automate all manual processes, thus achieving substantial reduction in operating costs. This allows the association to keep the condo fees lower, which in turn will help in the marketability of the units.

7. Benefits for Auditor

mgc

1. Reduce or eliminate onsite visits with property managers

  • All information needed from the property manager is made available online within MGC, hence cutting down physical onsite visits.
  • Substantial reduction in time spent at the management company back office.

2. Publish audit reports

  • Publish draft and final audit reports online and seek board member approval.
  • No need to have many follow-up calls/emails to pursue board members or property managers to review and provide their approval; MGC automates the process with complete audit trail.
  • Flexibility to review and provide online approval of audit reports.

3. Retain/store audit working files for yearly reference

  • All information is stored in a central repository enabling ease of access for the audit process in subsequent years.
  • Short learning curve for new Auditors being on-boarded.
  • Amount of manual effort in audit process will be reduced, thus allowing some of the savings to be passed on to the association.
  • Ability to provide quality and efficient service at a lower cost.
coming soon

8. Benefits for Marketing Agent

mgc

1. Capture real time sales statistics

  • Enables onsite sales personnel to capture detail status of each unit for sale, i.e., price per square foot (target vs. actual), broker commission paid, status of appraisal, closing, etc.
  • Will experience continuity of operations irrespective of changes in property manager, board members, auditors, attorneys, residents or property management company

2. Capture real time customer traffic

  • Capture of customer real time traffic by project.
  • Enables the capture of data by traffic source.
  • Ability to capture all customer traffic by rating.

3. Real time sales statistics for Developer clientele

  • Secured access provision for Developers to view their sales information.
  • Minimize the number of manual reports produced for the Developer clientele, thus achieving cost savings.

4. Eases the ability to share type of customer traffic and ratings with the clientele.

9. Benefits for Attorney

mgc

1. Delinquent reports automated

  • Rule based collection criteria auto-populate accounts qualified for collection.

2. Maintain collection information at an account level

  • Ability to maintain and update collection progress within the application.
  • Ability to upload all communications sent to residents.
  • Update and maintain billing information by client and activity.

3. Cut-down non-value add and manual processes

  • Property Manager and board members have secured online access to review collection updates.
  • Information will be available and accessible online 24 x 7.
  • Minimize manual processes and help achieve substantial cost savings that can be passed on to the clientele.

4. Get payment on time

  • Invoices can be submitted online for approval and payment.
  • Eliminate paper and mailing invoices, thus enabling substantial reduction in time for payment.

Cost vs. Benefit Study

There is no incremental cost for using MGCOne; the subscription cost is less than the cost savings achieved after implementing MGC. My Green Condo Inc. performs a cost vs. benefit study for every association before on-boarding them onto MGC. For further details and to conduct this study for your association, please contact us.